Supplier audits consist of the assessment of both generic processes and specific processes based on the supplier category.
Because the specific questions vary from one industry to another and even within companies, the flexibility to edit your supplier audit checklist templates must be required from any system used to conduct supplier audits and share results.
The listed supplier audit checklist template items can be included in most supplier audit templates to ensure suppliers meet their quality standards and specifications.
Using the Poimapper smart checklist app our clients include scoring rules to every item that automatically calculates the overall score of the audit. Read more about our supplier audit solution here.
10 items you should include in your supplier audit checklist template...
The personnel of the supplier needs to be properly trained and certified. In particular in inspections, staff needs to have qualifications, the scope of authorization and period of validity defined.
Requirements and design management
Ensure the supplier is able to translate the customer requirements into a world-class quality product at a competitive price. Can the customer satisfaction of the supplier be guaranteed?
The supplier needs to show how customer requirements are managed and taken into account in their product design.
On time delivery capability
This is included to guarantee on-time delivery while assuring the quality of the delivered goods.
To guarantee that the right suppliers are chosen to supply components and raw materials used for the end products of the supplier.
For instance: are all the technical, safety, delivery and quality requirements of the end product included in the supplier's orders? Is there a quality assurance process in place for the key suppliers?
Supplier’s own Supply Chain
Include items that guarantee robust and state-of-the-art supply chain processes, on-time delivery and proactive management of demand changes. Make sure the whole supply chain of the supplier can meet the needs and proactively strives to improve.
Inspecting incoming products
The following topics should be covered when inspecting incoming products:
Process and Procedure - to assure that inspection is done in a correct, standardized, and formalized way.
Tools & Skills for Incoming Inspection - to assure that the tests can be performed correctly.
Prior to Production - to assure that the requirements are properly translated into a plan that results in efficient production.
Start of Production - to assure the settings are right from the beginning of the process to guarantee a product that follows specifications and expectations.
Physical Flow - to assure the flow through the production process is managed and controlled to guarantee efficiency and quality.
Tools and Maintenance - to assure that the supplier avoids breakdowns resulting in delays or process failures resulting in quality failures
Environment, Health, and Safety
The specific environment, health, and safety checks may vary, but obviously, the supplier has to have a process in place to avoid accidents, and ensure that the personnel is well trained and healthy.
The process of continuously improving safety and reduce waste should be in place. If dangerous products are handled, special procedures should be in place for handling them. Finally, the country-specific labor standards, as well as international ethical norms, should be strictly followed.
Quality Audits and Key Performance Indicators
A culture of continuous improvement should be in place and clearly taken into account across the audits carried out by the supplier. The supplier should have reliable data available to develop action plans that will improve performance and thus customer satisfaction throughout the value chain.
The whole organization should be included. Access rights need to be in place to be able to verify the standards and procedures used by the supplier. The supplier needs to have the required quality certifications and supporting quality management tools in place.
Risk Management and Test Procedures
Plans should be in place to mitigate the obsolescence/discontinuity or supplier bankruptcy. Procedures should be in place to avoid used or counterfeit parts.
Smart Supplier Audit Checklists
Checklists are often built to cover all the potential topics. This means the checklists can have items that are not needed on most audits and can become very large and difficult to manage on-site.
To tackle this and many other challenges we have developed Poimapper smart checklists that use conditional logic for showing only topics relevant for the auditor.